Senior Associate, Conference & Convenings (4 Contract Positions) – Women Deliver

Contract (Temporary Employee) Positions for Women Deliver 2023 Conference

Senior Associate (4 positions):

Plenary Program & Special Events Focal
Concurrent Program & Side Events Focal
Virtual Program & Platform Focal
Global Dialogue & Regional Convening Partner Focal


Location:
New York City or Hybrid (with regular travel to NYC, increasing in frequency as WD2023 approaches)
Salary: $68,000-$74,000 + Full benefits
Status Note: Full-time, Temporary from February 2022 to August 2023.
Posted Date: November 18, 2021
Priority Deadline:  December 16, 2021. Applications will then be reviewed on a rolling basis. Interviews to take place in January 2022, with an expected start date in February/March 2022.

About Women Deliver:

Women Deliver is a leading global advocate that champions gender equality and the health and rights of girls and women, in all their intersecting identities. Our advocacy drives investment — political and financial — in the lives of girls and women worldwide. We harness evidence and unite diverse voices to spark commitments to gender equality. And we get results. Anchored in sexual and reproductive health, we advocate for the rights of girls and women across every aspect of their lives in all their intersecting identities. We know that investing in girls and women will deliver progress for all.

About the Women Deliver 2023 Conference (WD2023):

Women Deliver Conferences are known for bringing together advocates from around the world and galvanizing momentum toward collective action for girls and women. As one of the largest and most impactful convenings in the gender equality space, Women Deliver’s Conferences provide a forum to fuel the movement, improve policies and programs, and set the stage for political and financial commitments that advance gender equality and sexual and reproductive health rights (SRHR).

With more than 8,000 advocates from over 165 countries on-site, and more than 200,000 people joining around the world through satellite events and the virtual program, the Women Deliver 2019 Conference (WD2019) was the largest convening for gender equality in the world. The Conference connected grassroots advocates and decision-makers, fueled over USD $1 Billion in global and country-level investments, and  shined a global spotlight on the importance of gender equality. WD2019 saw political and financial commitments made from world leaders, alliances made between advocates, and new evidence shared.

Between July and October 2020, Women Deliver conducted an online survey to better understand the impact and outcomes of WD2019 one year after the Conference. We learned that 85% of respondents used a skill they gained at the Conference in their day-to-day work, 90% of respondents have leveraged a connection they made at the Conference to enhance or support their work, and 78% of respondents believe that the Conference has already had a measurable impact. We are committed to building on the momentum of WD2019 and are working to lay the groundwork for an even more accessible and inclusive Conference in 2023.

The vision for the Women Deliver 2023 Conference (WD2023) is driven by survey data from WD2019 participants, a global consultation with 4,500+ advocates (70% from low- and middle-income countries (LMICs)), lessons from how the COVID-19 pandemic has shaken and re-shaped the world we operate in, and transformative learnings from racial reckonings shifting old structures across sectors.

Taking place in Kigali, Rwanda from 17-20 July the Women Deliver 2023 Conference will connect with other key policy moments and center the key issues of our time, and promote a robust civic space for feminist action, organizing, and mobilization. WD2023 will serve as an important civil society driven accountability mechanism following a number of commitments that have been made around gender equality at international fora, including the Nairobi Summit, Generation Equality Forum (GEF), the G7 Summit, and the United Nations Climate Change Summit (COP26), among others. The Women Deliver 2023 Conference is well-positioned to ensure that commitments made in the coming years result in gender-transformative policy change.

Women Deliver believes that gender equality will only be achieved once all people have equal access to power, dignity, justice, rights, health, and opportunities, including to network, develop skills, share knowledge, access funding opportunities, and participate in conversations that contribute to global agenda setting, such as WD2023. To this end, Women Deliver is deeply committed to developing an accessible and inclusive platform, both in-person and virtually, to ensure that underrepresented populations and advocates representing the intersectional identities of girls and women, particularly those living in LMICs are meaningfully engaged.

Summary of the Positions:

Plenary Program & Special Events Focal
  • Serves as primary focal for the Plenary Program – consisting of approximately 10-12 plenary (main stage) sessions, Opening Ceremony, and Closing Ceremony onsite at the Conference.
  • Facilitates content development, speaker selection process, speaker prep, and all logistics to support the Plenary program – consisting of approximately 100 total speakers.
  • Works closely with the Advisory Group, Host Country, and WD Program Teams to ensure the Plenary program meets the goals and outcomes of the Conference, the goals of WD’s Strategic Framework – and the diversity, accessibility, and inclusion commitments made.
  • Working with the Conference Team – will also co-design and manage Plenary Program integration in the virtual Program and Conference virtual platform.
  • Serves as primary focal for other special events connected to WD2023 – which may include the one-year out event, opening reception, GEF commitment related events, and any additional events that require Protocol support such as Ministerial and Parliamentarian Forums.
  • Facilitates all core logistics for speakers – related to as appropriate scholarships, travel, visas, and other arrangements.
  • Facilitates talent (music, poets, dance, etc.) as required for WD2023 – including all core program and logistical arrangements.
  • Works closely with the Host Country’s focal for protocol and Host Country Committee Chair (Minister of Gender).
  • Reports to the Manager, Conference & Convenings.
Concurrent Program & Side Events Focal
  • Serves as primary focal for the Concurrent Program – consisting of approximately 100-120 concurrent (breakout) sessions onsite at the Conference.
  • Facilitates content development, speaker selection process, speaker prep, and all logistics to support the Concurrent program – consisting of approximately 1,000 total speakers and organizations.
  • Works closely with the Advisory Group, Host Country, and WD Program Teams to ensure the Concurrent program meets the goals and outcomes of the Conference, the goals of WD’s Strategic Framework – and the diversity, accessibility, and inclusion commitments made.
  • Working with the Conference Team – will also co-design and manage Concurrent Program integration in the virtual Program and Conference virtual platform.
  • Serves as primary focal for other Side Events connected to WD2023 – which include sponsor and funder related side events and events hosted by other partners that are part of the overall WD2023 program; depending on need – may also support GEF/Ministerial/Parliamentarian Forums related events as well.
  • Facilitates all core logistics for speakers – related to as appropriate scholarships, travel, visas, and other arrangements.
  • Reports to the Manager, Conference & Convenings.
Virtual Program & Platform Focal
  • Serves as primary focal for the Virtual Program for WD2023 – that will run alongside the WD2023 onsite program.  The Virtual Program will both Live Stream main sessions, but also have specific Virtual Program only sessions.
  • Serve as the primary focal for the infrastructure, process, and operations to support Scholarships and Sponsored Delegates (approx. 1,200 delegates).
  • Facilitates content development, speaker selection process, speaker prep, and all logistics to support the Virtual program.
  • Works closely with the Advisory Group, Host Country, and WD Program Teams to ensure the Virtual program meets the goals and outcomes of the Conference, the goals of WD’s Strategic Framework – and the diversity, accessibility, and inclusion commitments made.
  • Working with the Conference Team – will also co-design and manage Virtual Program integration in the onsite WD2023 experience.
  • Serves as primary focal for the technical platform that is both the entry point to the Virtual Program and the entry point for the Global Dialogue –and works closely with outside production firm to implement – this “inaugural” element.
  • Reports to the Director, Conference & Convenings.
Global Dialogue & Regional Convening Partner Focal

Note: candidates who are based in Africa may be considered for this position via a consulting contract. Please inquire for more information.

  • Serves as primary focal for the Global Dialogue Program for WD2023 – a 6-month mobilization around the world, promoted on our virtual platform – that incorporates the activities of the Regional Convening Partners, Satellite Events, Networking Events, and content and events facilitated by partners, funders, and sponsors.
  • Serve as primary focal for the Satellite Event program (as part of the Global Dialogue).
  • Works closely with the Advisory Group, Host Country, and WD Program Teams to ensure the Global Dialogue program meets the goals and outcomes of the Conference, the goals of WD’s Strategic Framework – and the diversity, accessibility, and inclusion commitments made.
  • Working with the Conference Team – will also co-design and manage Global Dialogue and Regional Convening Partner integration in the virtual Program and Conference virtual platform.
  • Serves as primary focal for Regional Convening Partners – a 6-month mobilization regionally by LAC, Africa, and Pacific regions – aligned by a TOR and initial seed funding from Women Deliver; serves as an advisor and resource on best practices related to events, accessibility, and inclusion.
  • Facilitates all core logistics for Regional Convening Partners (“official delegation”)– related to as appropriate scholarships, travel, visas, and other arrangements.
  • Reports to the Director, Conference & Convenings.

Qualifications, Skills, Education, and Knowledge for ALL Focal Positions:

  • BA/BS required; MA preferred.
  • 4-6 years of relevant work experience.
  • Experience in event and conference logistical management (in-person, hybrid, virtual) – ideally with international stakeholders or settings.
  • Experience in event and conference program management (in-person, hybrid, virtual) – ideally with international stakeholders or settings.
  • Experience with speaker coaching and prep – for conferences, panels, and webinars.
  • Strong communication skills – verbal and written, experience with meeting facilitation a plus
  • Strong customer service orientation.
  • Strong project management skills – including the ability to use data management applications (at least one of the following: Excel, Salesforce, or Asana).
  • Ability to effectively work in a fast-paced environment under tight deadlines and conduct work independently.
  • Strong attention to detail and a track record of consistently delivering high-quality work.
  • Spanish or French language skills are a plus.
  • Experience lived or worked on the African continent preferred.
  • Experience within the fields of movement building, women’s leadership, SRHR, or gender equality is preferred.
  • Ability to travel as needed to/from conference host location – in Rwanda and as needed to the Regional Convening Partner locations in South Africa and Colombia (with others to be added).
  • Eligible to work in the United States without sponsorship.

 

 

How to Apply

Send your CV/resume, cover letter, and salary requirements to careers@womendeliver.org

  • Include the position title in the subject line.  If applying for more than one position, include the positions in the body of your e-mail
  • Ensure that any files submitted include your full name

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